WATERSTOCK GOLF CLUB MEN'S PLAYING COMMITTEE

 

CONSTITUTION

FEBRUARY 2011

 

TERMS OF REFERENCE

 

The purpose of all committees is to represent the members of Waterstock Golf Club and create the club structure to represent members desires, whilst acknowledging proprietary requirements,

These Terms of Reference are working guidelines and will evolve and improve over time. The aims of the terms are to provide a framework for members, committees, staff and proprietors to work together with the common goal of fulfilling members needs and developing a strong club.

The management will involve themselves in:

 

1. Tee off Management

2. Co-ordinating External Events, Opens, Pro-Ams etc.

3. Providing facilities and serving customers of the Golf Club.

 

In the Terms of Reference, in common with other proprietary clubs, the management retains the right to veto decisions if, in the unlikely event, they are not considered to be in the best interests of the club.

 

COMMITTEE MEMBERS

 

The designations below layout the officers on the Men's Playing Committee and the major responsibilities that each post carries.

Each officer is elected for a three-year tenure after which he must seek re-election if he wishes to remain on the committee.

The position of Club Chairman should be in agreement with the proprietor's, whilst the selection of incoming Vice-Captain is decided at a meeting of Club Chairman, Captain, Vice-Captain, Proprietor and Professional.

Remaining offices are decided by and at playing committee level.

 

Club Chairman

I. To chair both the Main and Playing committee meetings.

2. Play an active roll in the team selection and handicap sub-committees.

3. Primary liaison with the proprietor's representative from time to time as required.

4. Support WGC as required at formal events and when the Captain or Vice-Captain is not available and in

    co-ordination with the Captain or Vice-Captain for necessary events i.e. Presentation Night

 

Club Captain

1. Develop the Captain's role within the club and as a representative.

2. Represent Waterstock Golf Club in external activities e.g. matches.

3. Be present at as many club activities at Waterstock Golf Club as possible.

4. Attend meetings of Main, Playing and Social Committees.

5. Play an active roll in the team selection and handicap subcommittees.

6. Prepare the Vice-Captain for his roll as Captain the following year.

 

Vice-Captain I Fixtures Secretary

I.  Support the Captain in all his activities and stand in for him in his absence.

2. Be present at as many club activities at Waterstock Golf Club as possible.

3. Attend meetings of Main, Playing and Social Committees.

4. Play an active roll in the team selection and handicap subcommittees.

5. Prepare the fixture list for his season as Captain, Iiasing with the Competitions Secretary in setting the  calendar.

6. Prepare any social events for his term of office as part of the Social Committee.

 

Senior's Captain

1. Develop the Captain's role within the club and as a representative.

2. Liaise with other section Captain's on club matters such as inter club matches.

 

Secretary

Record, reproduce and distribute to all on circulation list, the minutes of Main Committee, Playing Committee and Annual General Meetings.

 

Treasurer

1. Organise the method of collections of monies.

2. Collect and account for all monies for golf and social events.

3. Write cheques for all outgoings and account for all expenditure.

4. Prepare monthly Income / Expenditure accounts and annual one for the AGM.

5. Two signatures required for issuing of cheques. Signatories should include Treasurer, Club Captain, Vice-Captain and Social Committee Chairman.

6. Liase with competitions secretary on how much and whom to pay out for competitions and be involved in setting the rules to achieve the financial aims of the playing committee.

7. Liase and hold separate accounts for the Social Committee, the junior section and the senior section.

 

Handicap Secretary

1. Formulate and update handicaps, updating on a weekly basis

2. Administrate competition cards and post results on a weekly basis.

3. Update and reorganise handicap requirements as directed by the EGU and 88&0.

4. Issue handicap certificates to members as requested.

5. Correspond with secretaries of other clubs where members hold memberships elsewhere.

6. Attend Handicap Committee meetings.

 

Competitions Secretary

1. Liase with the fixture secretary and proprietor's representative to formulate the annual fixtures calendar.

2. Post competition entry forms on notice the board, make and post order of play draw sheets.

3. Liase with handicap secretary and treasurer on results of all competitions.

 

Junior Organiser

1. Prepare a fixture list for the forthcoming season.

2. Prepare an internal competition calendar for the forthcoming season.

3. Liase with the fixture secretary and competitions secretary for the above.

4. Select the Junior side for all matches.

 

Press Officer

I. Report on all results including internal competitions for Men's, Ladies, Senior's and Junior sections. Liaison with other section officers will be required.

2. Prepare, in conjunction with the proprietor's representative, reports on larger events such as Open's and Anthony Nolan Day.

3. Prepare quarterly, or whenever appropriate, the club newsletter 'The Waterstock Waggle'

 

HANDICAP COMMITTEE

 

The Handicap Committee will consist of Chairman, Captain, Vice Captain, Handicap Secretary and the Head Professional.

 

Responsibilities:

It will be the Committee's responsibility to discuss any problems/queries with reference to handicaps.

The Committee will report back to the Main Committee with its findings/rulings.

The Committee will endeavour to keep all members advised of actions taken.

 

ETIQUETTE COMMITTEE

 

The etiquette Committee shall consist of Chairman, Club Captain, Vice Captain and Head Professional. The Etiquette Committee will meet (minimum of two members) as and when required, to review complaints received about the inappropriate playing etiquette of members of the Club.

Full details of the role of the Etiquette Committee and procedures are to found on the Club notice board and web site dated 4.9.2006.

 

ANNUAL GENERAL MEETING

 

The Annual General Meeting of the Club shall be held during February and March each year. Twenty-eight clear days notice of the Meeting shall be posted on the Club notice board. Notices of motions and nominations for all Officers and Committee must be registered on the Nomination Form not less than 21 days before the Annual General Meeting. The nominees consents having first been obtained.

 

The business to be transacted shall include the Captain's Report, the Treasurer's Report, the Secretary's Report, together with the election of the Officers and the Committee Members for the ensuing year. Resolutions for the Annual General Meeting must be submitted to the Secretary not less than 21 days before the date of the Annual General Meeting. No other resolutions will be considered at the Meeting.

 

Only Members shall be entitled to attend Annual General Meetings. All Playing Members shall be entitled to vote. All Members shall have equal voting rights but only a Full Member, with at least two years continuous membership, shall be eligible to be elected as a member of the Committee.

 

The Committee may at any time call a Special General Meeting. They shall also call a Special General Meeting within fourteen days of receiving a requisition signed by ten members. Only the special business for which the meeting is convened may be discussed a Special General Meeting. The quorum for Special General Meetings shall be at least four Committee Members, including the Chairman and Club Captain, and ten other Members.